Clients
Keep contacts, statuses, invitations, notes and tags in one place.
Client portal for therapy practicePrivate workspace for therapists
Client portal and practice management for therapists
Manage clients, appointments, availability, invitations and reminders in one private workspace built for therapy practices.
Therapist calendar
Clients + Calendar
08:00
10:00
12:00
14:00
Mon
Free slot
09:00 - Initial consultation
Tue
Portal
Hidden slot
Wed
Reminders
Calendar
Client portal
Active client09:00 - Initial consultation
Calendar
Reminder sent
Reminders
Psychologists
Psychotherapists
Psychiatrists
Private practice
One connected workflow
Clients, appointments, portal and reminders together
Calpio connects the daily parts of therapy practice: client records, calendar, private client portal and appointment communication.
Calendar
Manage free times, sessions, personal events and appointment changes.
Portal
Clients access appointments through an invitation and active relationship.
Reminders
Emails and notifications reduce manual appointment messages.
Client portal
Clients manage appointments through a private portal
Calpio is not an open marketplace. Clients access the portal through an invitation, while the therapist controls access.
- Invite-only model: the therapist decides who can access the portal.
- Clients can book, reschedule or cancel appointments according to practice rules.
- Client statuses help distinguish active, invited, inactive and archived clients.
- The client portal works on mobile and can be used from the home screen.
- Read-only companion access allows schedule viewing without editing rights.
Therapist calendar
A calendar that respects your practice rules
Availability, exceptions, personal events and booking changes live in one working view.
- Free slots are computed from availability, bookings and appointment rules.
- Specific free times can be hidden without changing the whole schedule.
- Personal events and blocks keep the calendar realistic.
- Therapists can create, reschedule and cancel sessions directly in the calendar.
- Appointment types support duration, buffers, booking horizon and limits.
- Notes and tags add context without extra searching.
- Common actions feel instant while the backend quietly reconciles state.
Client management
CRM for the therapy relationship, not just a list of names
Contacts, invitations and client statuses are connected to the portal and calendar.
- Client statuses show who is active, invited, inactive or archived.
- Duplicate email warnings help keep client records clean.
- Import and export make it easier to move from other tools.
- Tags and notes help organize contacts and keep context.
- Invites, resend actions and portal links are part of the workflow.
- Each contact shows portal access state and can have access revoked.
Notifications and reminders
Less manual messaging around appointments
Calpio helps inform clients when appointments are created, changed or cancelled, and reminds them before upcoming sessions.
- Email confirmations inform clients about created appointments.
- Automatic reminders help reduce forgotten sessions.
- Reschedules and cancellations can send clear client messages.
- ICS calendar attachments help clients add appointments to their calendars.
- Clients can be notified when a slot opens.
- Browser push notifications support fast updates without a native app.
Mobile and PWA
Calpio can be used like an app
The client portal and working interface are designed for mobile use without requiring an App Store or Google Play app.
- Clients can add Calpio to their phone home screen.
- PWA behavior enables app-like use in the browser.
- The mobile experience supports clients and therapists.
- Push notifications are available for supported browsers.
Privacy and control
The therapist decides who has access
Calpio is built around private access, separated roles and invitations, not public marketplace behavior.
- The client portal works through an invitation and active therapist-client relationship.
- Therapists can see client status and portal access state.
- Portal access can be revoked.
- Therapist and client areas of the app are separated.
Price
Simple subscription for private practice
Start with a workspace that connects clients, appointments, portal access and reminders without unnecessary client payment workflow.
- monthly subscription
- no commitment
- cancel anytime
- VAT included
FAQ
Common therapist questions
Is Calpio only a booking calendar?
No. The calendar is important, but Calpio also includes a client portal, invitations, CRM, appointment rules, reminders and notifications.
Do clients need an App Store or Google Play app?
No. The client portal works in the browser and can be added to the home screen as a PWA.
Does Calpio require online client payments?
No. Calpio focuses on clients, appointments and communication; client online payments are not required.
Can clients reschedule or cancel appointments?
Yes, the client portal supports appointment management according to availability rules and therapist settings.
How do client invitations work?
The therapist creates or sends an invite. The client accepts it, creates access and the portal becomes active for that therapist-client relationship.